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Businesses operate in a competitive, client oriented world and must be able to respond accurately and quickly to future business requirements. There was a time, when everything was documented in books. Over time, these books became sheets of paper stored in folders. And then the folders and documents moved to filing cabinets. Now we have electronic documents and electronic storage.
Document and information management and administration is something that can easily be undervalued. With the increasing number of regulatory laws and business regulations, it is surely important a business of any size, in any sector, offers their employees a structured secure system to manage business documents: a Document Management System (DMS).
The Value of A Reliable DMS
Companies that implement an electronic document management solution use an organised filing structure to help them manage the storage process. Additional metadata such as project names, purpose of document, date of creation and expiration etc. are all stored in the system and as a result, records and documents are securely stored but easy to locate, access and track.
An organisation with multiple offices locations can share a single system and central point of access to pool company knowledge, provide secure central access to business information and manage the protection of this important business data.
Together with the protection of data, it is also important to protect an employee’s interaction with this data. Document and activity audit trails can offer this additional employee security.
The Use of A Flexible DMS
A document management system that offers customisation, points of integration, ease of use and a good feature set, can easily be used to provide a DMS solution in many different business sectors. Below are just a few examples of how a DMS can provide much needed business benefits.
Providing a Central Document Repository is important to the healthcare industry sector. From care homes to dental practices, any different type of document may need to be stored, securely protecting patient data but still providing simple and fast access to medical and administrative staff.
Legal practices appreciate the security and availability of documents provided by a DMS. One key feature is that access to the system is strictly controlled and activity logged. These features not only protect documents but also ease burdens of compliance.
The ease at which users can search reduces administrative costs and helps keep fees in check. With thousands of documents to manage features for advanced keyword search and optical character recognition functionality proves highly valuable.
A DMS will provide a high level of security and makes it simple to restrict and permission users to access stored data.
Charitable documents often contain confidential information, so a DMS can allow individual documents not to be opened or copied but still, allow it to be previewed without showing personal or private details. The ability to standardise documents or create templates helps automate and personalise the creation and distribution of documents present an opportunity to reduce costs.
Why Choose A DMS?
Each business will use a DMS in a way that best meets their business and industry needs; the trick is to ensure you select the system that will provide the flexibility your business needs!
LITEROM as a school ERP management software is developed by Dreamteam Technologies private limited company based in Jodhpur (Rajasthan). It is school management automation software in itself which is helpful in automization of routine activities related to universities and colleges.
Dreamteam technologies private limited is a well known company in the field of manufacturing ERP solutions for educational institutes, colleges & universities. It also provides website development, website designing, website application development, website promotion not only to the colleges & educational institutes but also to the other sector companies as well since last 10 years.
The complete professional team of Dreamteam Enterprises provides the best suitable, budgeted, in – schedule and the infrastructure oriented enterprise management solutions which is totally as per accordingly to the customer requirement. The main features of the LITEROM are -
• Account operations and audit management
• Admission management and enrollments
• Attendance handling
• Inventory management and handling
• Employee management, HR and Payroll management
The custom process of software development process passes through appropriate planning, technology selection, implementation, testing, deployments & maintenance steps. The technical team is involved from the initial stage to the last one to define the correct solution to the client. Complete training is provided to the client by the well trained executives that how can LITEROM makes a positive impact on their businesses!
Besides this, LITEROM can also perform library management facilities, school management facilities and employee management programs as well. All the modular development is done after considering the overall needs and strategic goals of the clients. Company also offers voice, email, chat facility, SMS text and other chat media also when any problem goes occur.
This university management software deals with the process of managing colleges, distance learning, curriculum deciding and learning centre related policies with its multitasking facilities. It minimizes the risk of errors, there may be data entry related errors due to manual insuffiency.
As education ERP software, LITEROM has been successful in managing the hearts of the clients India-wide and worldwide because of its simplicity, user-friendliness and compatibility as per according to the educational organization needs. As it has been divided into many modular parts, so data accessibility and handling on the multiuser level has become so easy.
Business ERP software is a complete customized software solution in itself which is able to innovate the business process reengineering in an organization. In context to ERP as university management software, it is a complete system which is capable to handle all operational activities within the surrounding environment.
ERP software (Enterprise Resource Planning) is a standard, customizable and open source application packages which has the features of executing core processes and automating activities related to the administrative and departmental activities, so that the coordination and communication gap between the different entities of an organization can be parsed off.
How to implement the ERP software in an organization successfully? –
The biggest reasons of the non implementation of an ERP solution successfully is that the ERP implementation is done by the routine employees with an inadequate training and another one is not supporting top and middle level management. But still some actionable steps are for to be taken into consideration ERP implementation –
• Software should be easy enough to understand with low complexity.
• By providing proper training schedule to the key users.
• By awaring key users about the benefits of the ERP solutions in the surrounding environment.
• By ending various legacy problems between the partners.
• By employing the employees lacking education in ERP solutions and provide direct training.
• By selecting the appropriate ERP solutions which is best suitable towards company needs.
• Selecting the ERP solution which can be secured enough with the firewalls and provide 24 X 7 support.
Advantages of ERP -
• Tells management about the ongoing status of activities in their organization.
• Encapsulates the better coordination between the departments and the management.
• Time and cost reduction in processes.
• Innovates new technology in organization.
• Helps in faster decision making
• To achieve the competitive advantage and goals and objectives.
Disadvantages of ERP –
• High employee turnover rate.
• Reengineering activities are so much time committed so that focus from the central goal is diverted.
• Opposition and conflicting situations can occur anytime.
• More cost consuming at the time of installing and purchasing.
• A perfect ERP solution is always difficult to find out which best suits the institute.
• Extensive training requirements can take extra time from the human resources.